Organisation is a key element of running any business. Crucial to being organised involves knowing where every important document is when it's needed.
As the quantity of files grow for most businesses, it becomes harder to locate files quickly when needed. Therefore it is necessary to have a strategy in place that keeps these documents properly stored.To help with that process, more and more businesses are employing a document management solution that stores all of their files electronically, and provides the tools they need to organize, edit and share those documents.
Features
Find The Right Document – Quickly
With an Electronic Document Management system in place you will save vast amounts of time. Even companies that have most of their documents in digital form, but in a traditional folder structure suffer many of the same loss in productivity as businesses with paper-filing systems do because they constantly waste time looking in several folders to find the right document. With our EDM software you can quickly search for a document and have it in seconds.
Store Your Documents – Efficiently
Using our EDM software maximizes your storage space. By archiving your documents to an EDM you can free up valuable space on your servers. While our software uses databases to manage your documents, only index values and document location are stored in the database, keeping the size of the database to a minimum while maintaining its efficiency.
Integrate With Other Applications – Seamlessly
Integration with your current business applications is vital to ensure adoption of an EDM. Our solutions are fully integrated with MS Office, so you can seamlessly add your Word and Excel documents. Additionally it supports the storage of over 250 file formats, and each of these can be opened in its native application directly from the EDM.
Share Your Documents – Easily
Documents stored in our EDM can be shared to both internally and externally. You can easily email PDF copies of documents. Additionally you can provide links to the document, which can be password protected and time limited to maximize security of your documents.
Benefits
Protect Your Documents
Our EMD solutions allow you to easily create varying levels of document access. Each user can be given individual rights to certain tasks such as viewing, sharing or editing documents. This allows you to have full control of your documents. Additionally you can set retention and destruction policies for your documents ensuring you only discard your documents when you decide.
Save Money on Your Document Storage
Whether you currently store your documents on-site or off-site, you can save significant time and money with an Electronic Document Management system. On-site storage space can be freed up for other uses or off-site storage costs can be eliminated by electronically storing all your documents.